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Teams & Privacy
Files & Data
Best Practices & Templates
You can sign up for a free 30-day trial without providing any credit card information or making any commitment. You can also sign up by accepting an invitation from an existing Kerika user to work on their boards.
Your signup options
If you sign up using your email, Kerika will store your project files, using our own Google Drive account.
If you sign up using a Google ID, Kerika will store your project files in your own Google Drive.
If you sign up using a Box ID, Kerika will store your project files in your own Box Account.
If your organization isn't already committed to using Google Apps or Box, the simplest way to sign up as a new Kerika user is with your email.
You can use any email address to sign up; Kerika will store your project files for you using our own Google Drive account.
You can sign up using your Google ID and use Kerika with Google Docs and Google Drive.
Why we ask for access to your Google Drive, and what we do with that access.
If you are using Google Apps for Business, Education or Government, your Google Admin will need to authorize Kerika's. access to your Google Drive.
A blog post that can help you decide, if your organization hasn't already decided on a cloud platform.
A blog post on how you can use Google Drive while keeping your files in the Microsoft Office format.
You can sign up using your Box ID and use Kerika with your Box Enterprise Account.
A good place to start learning about teams and privacy is this overview video:
Each Kerika board can have it's own team, consisting of Board Admins, Team Members and Visitors.
Each board can have several Admins: these people get to decide how a Task Board is laid out in terms of columns and workflow. Board Admins also control; who else is part of the Board Team: they can invite and remove people from the team as needed.
Team Members are the active participants on a board: they can add new cards to a Task Board, change what's already on a board, and even remove items from the board.
Visitors automatically get read-only access to all the project files for the board.
Each Kerika board can have its own privacy level: share only with the Board Team, make it viewable by everyone in the Account, or make it viewable by anyone on the Internet.
An Account Team consists of everyone who is currently a Board Admin or Team Member, across all the boards owned by that Account.
During your 30-day Free Trial, you can let your Account Team get as large as you like. Once the trial is over, you will need to get annual subscriptions for everyone who is part of your Account Team.
(As you add people to your Account Team, Kerika will prompt you to buy additional subscriptions.)
Folks that qualify for free Academic & Nonprofit Accounts can have Account Teams of up to 10 people without paying.
Everyone who is currently a Board Admin or Team Member, across all the boards owned by that Account.
Each Account has a single owner, who owns all the boards and all the files attached to these boards, and who is responsible for buying as many subscriptions as are needed for the Account Team.
There's a 30-day Free Trial plan, and this is followed by people buying subscriptions as part of the Professional Plan, unless they qualify for a free Academic & Nonprofit Account.
Here's an overview video on how to use Kerika's Whiteboards for brainstorming, planning, and diagrams.
Limitless canvases for you to lay out your ideas and plans, Whiteboards can even be layered inside each other to help explore more complex processes.
A blog post on how you can change individual shapes and objects on a Whiteboard without affecting anything else.
A blog post on how you can lock a Whiteboard to prevent accidental changes by other Team Members.
Kerika's Task Boards are incredibly flexible: they can be used for simple To Do lists, all the way up to complex workflows for large team projects..
Getting stuff done means scheduling tasks and staying up-to-date on progress; these videos show you how it's easy with Kerika:
Each card on a Kerika Task Board can have a list of tasks that can each be scheduled, assigned, and tracked.
All your Kerika due dates can appear in your Microsoft, Apple or Google Calendar.
Work-in-Progress Limits can be used to control the flow of work and avoid bottlenecks on Task Boards.
Kerika makes it easy to automatically cards on a Task Board in order of how they were added to the board.>
Files from your desktop, your Google Drive or Box Account, from anywhere on the Web or your Intranet (including SharePoint) can added to any of your Task Boards or Whiteboards.
How Kerika manages your content for you: where we store files, and how we handle access and versions.
Kerika automatically keeps track of multiple versions of every file, no matter which Team Member made the changes.
When a project finishes, you can archive its Task Boards and Scrum Boards. Archiving will preserve a board in a completely frozen state, including all the documents that were attached to the tasks or canvases on the board.
You can export all the data from any Task Board with just one click; this video shows you how:
You can export data from a Task Board in a HTML format that's suitable for printing or importing in Microsoft Word and Google Docs, and in an Excel format.
Kerika's Chat feature is the smarter alternative to old-fashioned email: instead of drowning in a sea of "reply-all" messages, you can have short, focused conversations about individual work items.
Every card, on every Task Board, can have it's own chat stream: any Team Member can contribute to the chat on any card (even if they are not assigned to that particular work item), and everyone with access to the board — and that includes Visitors — can read the chat.
Everything, of course, is real-time, just like the rest of Kerika. Check out this tutorial video on how chat works in Kerika:
A description of Kerika's chat capabilities. (Although watching the video is probably more helpful than reading this...)
Kerika is designed to scale up — to let your boards get as big as needed to get your work done.
Kerika's Highlights make it really easy to focus in on what matter's most to you: like the cards that are assigned to you, or the items that need particular attention.
And as you get involved in multiple projects, Kerika's unique Views feature helps you easily see what matter's most, across all the boards in an account.
Kerika also makes it easy for you to archive old, completed boards or to deleted (and later recover, if necessary) your unneeded boards.
If you are done with a board and want to preserve it exactly, archive it.
A blog post that describes an easy way to create backups (snapshots) of important boards.
Kerika's Search function lets you quickly look for any piece of text, across all your boards.
Kerika comes with a set of Board Templates that can help you get started quickly, and you can create your own templates as well.