Task Boards: start with something as simple as a To Do - Doing - Done board and then scale up to more elaborate project boards that have hundreds of cards and dozens of columns. Kerika has everything you need to track work and manage your workflow, including Work-In-Progress limits to help you avoid bottlenecks.
Whiteboards are unique in Kerika (and patented!) because they let you include content – files from your desktop or anything from the Internet, including videos and Twitter feeds(!) on an infinite canvas that can be shared in real-time with others. Check out this video to learn more.
You don't need to have a separate login and password to use Kerika if you are already using Google.
Any Google ID will do: if you want to try Kerika for personal task management, for example, your personal Gmail or YouTube ID will work just fine.
And if your school or employer is already using any Google Apps, it's easy to sign up for Kerika using your work/school ID.
Advantages: you don't need to remember yet another login and password. All the security precautions offered by Google, like two-factor authentication, will continue to work just fine. And Kerika never sees your Google password.
When you add any desktop files to a Kerika board – any kind of board – these files are automatically stored in a special folder within the Account Owner's Google Drive. Inside this folder you will see sub-folders for your own Kerika account, and for each other account where you have joined one of the board teams.
If you work with several Kerika account, Kerika keeps these files separate from each other, so work on one client doesn't spillover to another client's folders.
Advantages: your project files are always in your control. You can access Kerika files just like any other Google Drive files, and any security precautions in place at your organization, e.g. to stop employees from sharing with people outside the company, will automatically work with Kerika as well. Document discovery and retention policies that your IT department has established will automatically apply to your Kerika files as well.
Your board team members always have the right access to the right files:
Advantages: you don't have to worry about managing file permissions or file storage in any way: you can just deal with tasks and people in a normal way, and be confident that your files are always getting shared the right way, with the right people.
Kerika's integration with Google Docs is so smooth that you can even create new Google Docs, Sheets, Slides, and Forms from inside a Kerika board.
The documents you create are automatically attached to your Kerika board, like in this example of a card on a Task Board. When a document is updated or renamed in Google, the new information is immediately reflected in Kerika as well. And if you rename a document from inside Kerika, the new name is immediately shown in your Google Docs as well.
Advantages: Kerika puts all your content in context. Files are stored randomly or in folders that never quite match up with your projects: instead, every piece of content is linked to a specific task. And that's try for our Kerika + Box users as well: Kerika works beautifully with whatever you store in your Box account, and with Box Notes.
When you upload a file from your desktop, or simply drag-and-drop a file onto a card or board, Kerika automatically checks to see if it is a new version of a file you had previously attached. (It looks at file name and file type.)
If it looks like you are uploading a new version of a file you are already using, Kerika automatically treats that as a new version, rather than a different file. Kerika lets Google know that you have uploaded a new version of a file, so the new version automatically shows up in your list of versions when you access that file at any time, from inside Kerika or just using Google Docs.
Advantages: you can stop renaming files on your desktop as v2, v3, etc. Kerika removes the confusion without you having to do any extra work. People working on your boards will always know which version of the file they are using.
If you are already using Google Calendar, you can set up a live link to your Kerika account, so that all your due dates, across all the boards you are working on, will automatically show in your Google Calendar. (And stay updated as well, if something inside Kerika is rescheduled.)
If you prefer using Microsoft Outlook Calendar, or Apple's Calendar, that works fine as well. In fact, you can create live links between your Kerika account and all three calendars if you like.
Advantages: Kerika is all about getting stuff done, and this handy feature means that everything you need to get done, across your and personal lives, can appear in a single calendar that's accessible from any desktop or phone.
When you add files to a Kerika board, by default these are converted to the Google Docs format so that they can be accessed and edited from any browser.
But, if you like to keep files in their original Microsoft Office format, you can set a user preference to retain the original formats when your files are shared using Google Drive.