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Onboarding New Employees Can Be Tough
Kerika Makes It Easy
An effective onboarding process can make a world of difference for a new employee and your organization's success. It ensures that you introduce them to your company culture, values, and expectations while equipping them with the necessary knowledge and tools to thrive in their role, all while fostering a positive and welcoming environment.
Whether you have a small company or a big institution, having a proper plan for onboarding new employee with save you a lot of money:
Reduced Turnover Costs: If you have an effective step by step onboarding plan, it helps your new employees feel more comfortable and connected to the organization. It creates a sense of belonging and reduces the likelihood of early turnover.
Increased Productivity: According to a Gallup report, a significant 88% of employees feel that their company falls short in effectively onboarding new hires. Which is why a well-structured onboarding plan is important as it ensures that your new hires are equipped with the necessary skills, knowledge, and resources to perform their jobs, which helps them become productive contributors quicker.
Improved Employee Engagement: If you have onboarding that emphasizes engagement and integration, it will help employees feel valued and committed. According to a report from Gallup , 70% of employees who have had an outstanding onboarding experience express a high level of job satisfaction.
Process of Onboarding New Employees Has Many Aspects to it
Onboarding a new employee is not a one step process. There are many aspect you have consider while onboarding them:
- Preparation and Planning: Develop a comprehensive onboarding plan that outlines the entire process, including tasks, timelines, and responsibilities. Ensure all necessary resources, documents, and equipment are ready for the new employee's arrival.
- Orientation and Introduction: Provide a warm welcome and introduction to the company culture, values, and mission. Familiarize the new employee with the workplace, including facilities, security, and basic logistics.
- Training and Skill Development: Deliver job-specific training to equip the employee with the skills and knowledge needed to perform their role effectively. Offer opportunities for skill development and provide access to necessary tools and resources.
- Integration and Engagement: Encourage interaction with colleagues, teams, and key stakeholders to foster a sense of belonging. Facilitate regular check-ins, feedback sessions, and mentorship to ensure ongoing engagement.
- Feedback and Evaluation: Establish a feedback loop to gather input from the new employee about their onboarding experience. Conduct performance evaluations and set clear expectations for their role and career progression within the organization.
Success is never accidental
Winners don’t count on luck, and they don’t rely upon email
Email is notoriously bad for productivity: too many people get involved in a thread, and pretty soon all that Reply All spam leave everyone feeling confused and frustrated.
Things get worse when you attach drafts of your writing and try to get comments: what started off as a simple MyArticle.docx quickly spawns MyArticle v2, My Article (John's feedback), My Article v3, and so on…
Important stuff gets lost in the avalanche of irrelevant emails, and it becomes all too easy for everyone to lose track of deadlines.
The challenge of coordinating tasks, keeping track of content, and collaborating has become more difficult now that people are working remotely: when folks are working in different locations, and at different times, making sure everyone is always on the same page is both harder and more vital.
See How This Team Does Employee Onboarding So Successfully
This Task Board shows how Jon, the Hiring Manager at NewHorizon, gets his team working together in their efforts to bring new employees onboard.
Jon has made this board viewable to you, so click on the image below to see it, live!
Let’s Meet the Team
Click on this image to see this team
Jon is the Hiring Manager at NewHorizon and he set up the Kerika Account for his team, which is why he is listed as the Account Owner.
John also set up this particular board, and he is the Board Admin. He added the rest of his team as Team Members, which means they can be assigned work items and make changes to this board:
- Mary is a HR Director
- Betty is Employee Relations Specialist
- Michelle is HR Technology Specialist
- Diego excels in Influencer Marketing
Lastly, we have Dennis, a stakeholder whose role is simply to monitor the onboarding process. As he won't be making any alterations, Jon configured Rosh as a Visitor, which is completely cost-free. You can add as many visitors as you want!
Including Rosh as a Visitor eliminates the need for Jon to create status reports. Rosh can effortlessly monitor the onboarding process by accessing the board whenever necessary.
The best part is that none of these individuals had to face the inconvenience of installing software or browser plug-ins to utilize Kerika!
And See Frictionless Flow of Entire Onboarding Process
This HR team has created a straightforward onboarding process, made easy by Kerika's Task Boards: Each column on the board mirrors a step in their onboarding journey.
Click on this image to see this board’s settings
What makes Kerika fantastic is its flexibility: each board can be customized to precisely align with your company's unique onboarding process.
With Kerika, you have the freedom to configure the entire process according to your preferences, without any pressure to alter your established procedures. (This sets Kerika apart from many other task management tools!)
Kerika Handles Everything For You
Details Collection, Communications, Deliverables, and Validation
Kerika is your all-in-one onboarding solution. It handles everything from details to communication, deliverables, and validation. It's user-friendly, affordable, and requires no training—just open your browser and start in seconds.
Let’s take a closer look at the cards on Jon’s board to see how Kerika does everything this team needs:
Click to see this card on the live board
When you open a card, you can see at a glance Jon and Betty are assigned the task to perform the background check of Jeff Smith (a new employee) -- and this card can be more than one person -- when it’s due, what is its current status, and details about the work item. All of this is right in the Details tab, but there’s more, like the Checklist tab that lets you easily track smaller tasks:
When you open this card, you'll quickly spot that Jon and Betty are responsible for performing Jeff Smith's (the new employee) background check. You can see the due date of this task, its current status, and specifics right in the Details tab. But that's not all; there's also the Checklist tab, which makes it effortless to keep tabs on smaller tasks:
Click to see this card on the live board
You can assign and schedule each checklist item, and Kerika ensures that everything is neatly consolidated on the card so that nothing gets overlooked.
As this task progresses, passing from one person to another, it's natural for discussions to arise—questions, concerns, and suggestions may come up along the way.
All of these interactions are documented in the Chat tab of this card. This means you don't have to sift through your crowded email inbox to locate the pertinent comments and discussions related to this specific task. (And, of course, each work item or card can have its own set of details, checklist, and chat.)
Click to see this card on the live board
But there's more to it - Kerika also handles all the necessary content for each task. You can effortlessly drag-and-drop files from your laptop and add links to interesting resources you discover on the Internet. Additionally, you have the option to create new Google Docs directly within Kerika!
Click to see this card on the live board
This is just a glimpse of what Kerika can do for you. You have the flexibility to create as many boards in your account as you need, and you can establish separate teams for each of them.
In case a project becomes more intricate and you accumulate numerous cards, Kerika's Highlights feature will assist you in focusing on your top priorities, such as tasks assigned to you:
The greatest advantage of Kerika is its versatility. It's not limited to just onboarding new employees; you can utilize it for various other tasks your human resource department needs to handle. The system is incredibly user-friendly, and there's no need for any training.
Kerika and Google Apps
If you are using Google Apps (GMail, Google Docs...) you will be delighted to find that Kerika comes with Google Apps support right out of the box! Simply use your Google ID, and you're good to go! There's no need for any plug-ins or add-ons, and there's no extra charge.
Any files you upload are stored in your own Google Drive without any additional set up. And that's going to make your IT folks a whole lot happier than having your files disappear into the cloud.
Sharing files is super easy in Kerika. When you create a new file, all the members of the board automatically get write-access to it. Visitors also get read-only access to your files. You can even create new Google documents from inside a Kerika task or board.
If you upload a new version of a file, or rename something from inside Kerika, that shows up automatically in your Google Drive as well. If a Google file is updated, that shows up in your Kerika boards as well.
Everything you do in your Google drive gets updated in Kerika in real time! So there's no need to manually manage any documents.
Get set up in just seconds
Click to view this free Template.
Are you ready for the art of onboarding new employees? Because Kerika is ready to help you succeed!
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