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Kerika is the missing piece for Google Apps
Google has great apps for email, documents, and file storage, but only Kerika has Task Boards for Kanban teams and Whiteboards for creative work.
Task Boards: start with something as simple as a To Do - Doing - Completed board and then scale up to more elaborate project boards that have hundreds of cards and dozens of columns. Kerika has everything you need to track work and manage your workflow, including Work-In-Progress limits to help you avoid bottlenecks.
Whiteboards are unique in Kerika (and patented!) because they let you include content – files from your desktop or anything from the Internet, including videos, on an infinite canvas that can be shared in real-time with others. Check out this video to learn more.
Sign up with your Google ID. Any Google ID.
You don't need to have a separate login and password to use Kerika if you are already using Google.
Any Google ID will do: if you want to try Kerika for personal task management, for example, your personal Gmail or YouTube ID will work just fine.
And if your school or employer is already using any Google Apps, it's easy to sign up for Kerika using your work/school ID.
Advantages: you don't need to remember yet another login and password. All the security precautions offered by Google, like two-factor authentication, will continue to work just fine. And Kerika never sees your Google password.
Your files are stored in your own Google Drive
When you add any desktop files to a Kerika board – any kind of board – these files are automatically stored in a special folder within the Account Owner's Google Drive. Inside this folder you will see subfolders for your own Kerika account, and for each other account where you have joined one of the board teams.
If you work with several Kerika accounts, Kerika keeps these files separate from each other, so work done for one client doesn't spillover to another client's folders.
Advantages: your project files are always in your control. You can access Kerika files just like any other Google Drive files, and any security precautions in place at your organization, e.g. to stop employees from sharing with people outside the company, will automatically work with Kerika as well. Document discovery and retention policies that your IT department has established will automatically apply to your Kerika files as well.
Kerika manages all your board files
Your board team members always have the right access to the right files:
- If you add someone as a Team Member or Board Admin, they get read + write access to all the files that are attached to all the cards and canvases that are part of the board.
- If you add someone as a Visitor, they get read-only access to the files for the board.
- If you change someone's role on a board, e.g. you promote someone from Visitor to Team Member, their access permissions to all the files on the board are also instantly and automatically updated.
- If someone leaves the board team (or is removed from the board team by one of the Board Admins), they lose access to all the files for that board!
Advantages: you don't have to worry about managing file permissions or file storage in any way: you can just deal with tasks and people in a normal way, and be confident that your files are always getting shared the right way, with the right people.
Create new Google Docs from inside Kerika itself
Kerika's integration with Google Docs is so smooth that you can even create new Google Docs, Sheets, Slides, and Forms from inside a Kerika board.
The documents you create are automatically attached to your Kerika board, like in this example of a card on a Task Board. When a document is updated in Google, the new information is immediately reflected in Kerika as well. And if you rename a document from inside Kerika, the new name is immediately shown in your Google Docs as well.
Advantages: Kerika puts all your content in context. Every document and piece of content is linked to a specific task. And that's true for our Kerika + Box users as well: Kerika works beautifully with whatever you store in your Box account, and with Box Notes.
Kerika automatically handles versions of your files
When you upload a file from your desktop, or simply drag-and-drop a file onto a card or board, Kerika automatically checks to see if it is a new version of a file you had previously attached. (It looks at file name and file type.)
If it looks like you are uploading a new version of a file you are already using, Kerika automatically treats that as a new version, rather than a different file. Kerika lets Google know that you have uploaded a new version of a file, so the new version automatically shows up in your list of versions when you access that file at any time, from inside Kerika or just using Google Docs.
Advantages: you can stop renaming files on your desktop as v2, v3, etc. Kerika removes the confusion without you having to do any extra work. People working on your boards will always know which version of the file they are using.
Your Kerika Due Dates in your Google Calendar
If you are already using Google Calendar, you can set up a live link to your Kerika account, so that all your due dates, across all the boards you are working on, will automatically show in your Google Calendar. (And stay updated as well, if something inside Kerika is rescheduled.)
If you prefer using Microsoft Outlook Calendar, or Apple's Calendar, that works fine as well. In fact, you can create live links between your Kerika account and all three calendars if you like.
Advantages: Kerika is all about getting stuff done, and this handy feature means that everything you need to get done, across your and personal lives, can appear in a single calendar that's accessible from any desktop or phone.
You can use Google Drive without using Google Docs
When you add files to a Kerika board, by default these are converted to the Google Docs format so that they can be accessed and edited from any browser.
But, if you like to keep files in their original Microsoft Office format, you can set a user preference to retain the original formats when your files are shared using Google Drive.
There's more to read..
Signing up directly with Kerika
If you sign up directly with Kerika, we use our Google Drive account to store your files securely.
Kerika+Box
You can sign up for Kerika using a Box ID, and have your files stored in your own Box account.
Kerika+Microsoft
You can sign up for Kerika using your Microsoft ID, and have your files stored in your own OneDrive account.
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